This is the Constitution of Castle Wheelers Cycle Club Highcliffe agreed 28th March 2025

1. The purpose of the club is to promote cycling in and around Highcliffe and further afield.

2. The club will be administered by a committee consisting of at least three individuals acting     as:

• Chairperson
• Club Secretary
• Treasurer

A further 3 additional committee members may be elected.

3. Other roles performed by the committee will include:

• Membership Secretary
• Ride Leader Coordinator
• Webmaster
• Social event coordination

Any of these additional roles can also be performed by the Chair, Secretary or Treasurer in addition to their substantive role.

4. The Committee has discretion to limit the membership based on safety for all members. Candidates shall be invited to join the club after demonstrating cycling competence, road craft, health and interest.

5. Members shall pay an annual subscription as determined at the AGM. Membership may be refused or revoked for conduct likely to bring the club into disrepute. A member has the right to appeal to the Committee and the Committee decision shall be final.

6. Guests may join a club ride by invitation. A guest may take part in a ride free of charge a maximum of 3 times. Further rides will require membership of the club.

7. The committee will hold quarterly meetings.

8. The committee will hold an Annual General Meeting every March which will be open to all members.

9. All members may submit a motion to AGM in writing at least 21 days in advance.

10. At the AGM a new committee will be elected, any member may stand for election.

11. All members may vote at any General Meeting. In the event of a tie, the Chair has the casting vote. Members must attend in person, no proxy-voting.

12. The quorum for all General Meetings is 20% of total membership.

13. Special General Meetings may be held by written request, at least 21 days in advance.

14. The Treasurer shall prepare an annual financial statement each year approved by the Honorary Auditor and send same to all members at least 14 days before the Annual General Meeting for acceptance by vote at the AGM.

15. The Committee will appoint an Honorary Auditor to preside over the accounts. The Honorary Auditor may not be a member of the Committee.

16. The club’s property and funds cannot be used for the private benefit of members.

17. The committee may wind up the club if deemed appropriate due to lack of members or funds. Upon dissolution, all assets will be divided among members or donated to charity as the committee may decide.

Constitution adopted at the AGM held on: 28th March 2025

Signed by: Martin Oliver